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Mail Agent · For hotels

Less admin work, more bookings closed.

The Mail Agent reads every email your hotel receives, filters it, classifies it and drafts the reply, ready to send. Your team approves it with one click and spends its time closing bookings, not managing the inbox.

Request a demoSee how it works
  • You approve every send
  • Replies in any language
  • Your data, in your accounts (EU)

The silent cost

Every hour without a reply is a booking going to another hotel.

01

The 11:40 pm guest won't wait

Someone asking about a room writes to several hotels at once. They book wherever the answer arrives first.

02

Your team, stuck in the inbox

Front desk and reservations spend hours sorting email and typing the same replies, instead of looking after the guests already at the hotel.

03

The high-value opportunity, buried

A group or event inquiry is worth thousands and waits behind fifty routine emails.

The product

Watch it work.

This is the panel your team uses, step by step.

Sorted

The inbox sorts itself.

Every email comes in, gets read and classified into your hotel's categories, with its confidence level and the reason behind each decision. What's urgent stops waiting behind fifty routine emails.

Answered

The reply is generated. You approve it or edit it before sending.

A guest asks for a late check-out in French. The system drafts the reply in French with your real policy and shows it to you translated. You can adjust it before sending; once approved, it goes out in the same thread with your signature. The guest gets their answer in minutes, not the next day.

Never lost

High-value opportunities never get buried.

A group inquiry is flagged as high value. You confirm it with one click and it lands in your CRM with the contact, company and deal already created.

How it works

Five steps. Zero lost emails.

  1. 01

    Capture

    It connects to your hotel's mailboxes (Gmail, Outlook or any provider) and your website forms. Every new message enters the system on its own.

  2. 02

    Filter

    The noise stays out: spam, notifications and promotional email are set aside automatically. Your team only sees what a guest or a client wrote.

  3. 03

    Classify

    It reads the content and classifies it into your hotel's categories, defined together with you. Every email carries its confidence level and the reason.

  4. 04

    Draft

    It writes a draft in the guest's language with your hotel's real information: rates, schedules, policies. It never makes things up, and your team approves it before sending.

  5. 05

    Hand off

    Group and event inquiries land in your CRM with the contact and deal already created. Everything stays on record.

You stay in control

The system works. Your team decides.

Nothing that touches money or an unhappy guest is ever automated blindly. The system earns each permission by proving it gets things right.

Phase 1

Everything gets reviewed

For the first weeks, the system sorts and drafts, but your team approves every reply before it goes out. You watch it work with zero risk.

Phase 2

It handles the routine

Once it proves accurate in a category, those safe replies go out on their own. Confirmations and frequent questions, off your team's plate.

Always

What matters stays human

Complaints, groups, events and anything that moves money keep going through a person. Always.

Every guest, their language

Your hotel replies in the language guests write in.

The system detects each email's language and drafts the reply in that same language, in your tone. Your team reviews it translated.

DE

“Haben Sie ein Zimmer mit Meerblick frei?”

Guten Tag, gerne! Für Ihre Daten haben wir ein Zimmer mit Meerblick verfügbar...

FR

“Est-il possible d'arriver avant midi ?”

Bonjour, oui, l'arrivée anticipée est possible. Nous préparons votre chambre...

EN

“Can you arrange an airport transfer?”

Hi James, of course. Our driver can meet you at arrivals with a sign...

IT

“Avete disponibilità per un late check-out?”

Buongiorno, certamente. Possiamo estendere la sua camera fino alle 14...

Results

What changes when you reply first.

Reply first, win more bookings

The inquiry stops waiting for hours in the inbox. And whoever replies first usually wins the booking.

High-value opportunities, always in sight

Group and event inquiries are flagged the moment they arrive and land in your CRM with the deal already created. The emails worth thousands stop getting buried.

Your team, back with the guests

Fewer inbox hours mean more attention for the people already staying at your hotel.

Who's behind it

You talk directly to us, no middlemen.

The Mail Agent is built and maintained by the same two people who designed it. Whoever runs your demo is whoever operates your system.

Alejo Goñez

Alejo Goñez

Co-founder · Operations & business development

Technical engineer with over 12 years in the IT sector.

Nahuel Sanchez

Nahuel Sanchez

Co-founder · Technology & implementation

Developer with over 11 years of experience.

On working with Argentle

“Working with Alejo has been simply fantastic. His technical knowledge in automation is spectacular, and I would highlight his communication and organizational skills.”
Manolo Castellano · Talento CientíficoAutomation
“My experience with Argentle has been and continues to be excellent. Thanks to their lead generation system, they connected me with who is now my biggest client.”
Julieta Abril · Serena ConsultoriaLead generation

Let's talk

How many bookings have you lost to a slow reply?

On a short call we show you with your own email: every inquiry answered in minutes and the high-value opportunities straight into your CRM.

No commitment. We reply within 24 hours.

Prefer to pick the time yourself? Book a call